This may require some trial and error, but it helps if you know that there are 72 points in an inch. The preset margins in Word will likely be different than the margins of your company letterhead. Press "Enter" two times and write the body of your letter. Again this will require some trial and error.
With the insertion point in the Header pane, type the text you want to appear in your letterhead. Sample example shown in Figure 1 or more complex, like the legal-style example shown in Figure 3.
However, with a little extra effort you can set up your computer to produce a higher quality product. View Header and Footer as in Step 1 above.
You can "justify" the letter, which makes it line up on both sides. The header pane, which is defined by a dotted line, is an area within the top margin.
As a general rule it is a good idea to keep this as to the point as possible to ensure that the recipient remains engaged. This allows half an inch for a header, but a header can be as deep as you want it to be; it will push the document body down to make room for itself.
Moreover, when you create a new document, the insertion point will be at the beginning of the letterhead instead of where you want to begin the letter. Back to top Conventions There are a number of conventions that should be adhered to and it is important that the overall structure is as clear and concise as possible and that you avoid the use of colloquialisms informal language.
Mr — for a male Mrs — for a married female Miss — for an unmarried female Ms — for a female whose status is unknown or would prefer to remain anonymous Dr — for a person with the status of a doctor This should be followed by the surname only not the first name.
So it is not necessary to change the top margin, a fact we will take advantage of later on. In the letterhead in Figure 3, I removed the center tab stop for the second paragraph since it was not being used.
Video of the Day Step Consider using a template for your letter. You can use these built-in tab stops to place text at the left, center, and right of your header. Creating a header for preprinted letterhead If your letter will be printed on headed letter paper preprinted letterheadall you need to do is assure that the body of your document will not overlap the printing.
The default header margin in Word is 0. About the Author Alexis Lawrence is a freelance writer, filmmaker and photographer with extensive experience in digital video, book publishing and graphic design. Some templates also include decorative elements to improve the look of your letter.
For a letterhead, especially for short letters, it may appear too high. If the letterhead is confined to the top header and bottom footer of the paper, this is relatively simple. In similar fashion, set the following style for Inside Address to be Salutation or Subject Line if your letters usually include one.
Main Body The main body should clearly state the points that you want to make. Microsoft Office, WordPerfect and OpenOffice all have free letter templates available online for download.
They would be found in your Start Menu under "All Programs. Layout tab of Page Setup dialog If you are using printed letterhead that begins 0. With some practice you can get results such as those shown in Figure 7.
There are different templates available for different styles of letters, such as job inquiry letter, formal business correspondence and personal letters.
Once the letter is printed on company letterhead, sign the letter in the space between the closing and your typed name. Introductory Paragraph The introductory paragraph should be concise and should clearly state the purpose, whether it is to lodge a complaint, make an enquiry or to request something.
Other companies and potential clients will receive the letters that are printed on company letterhead, so it is important to know how to set up a business letter on company letterhead properly.
Business correspondence should be left-aligned, meaning all parts of your letter should begin at the same margin on the left hand side of the page.
No matter how deep you make your header, and regardless of your top margin setting, the header will not except in very special circumstances overlap the document body; it will push it down.
This may require some trial and error. If you feel that after reading our free guide that you would still like some assistance with putting it together then please contact us. Whether you do this or not, you may want to type in your complimentary close Closing style and signature Signature stylefollowed by an empty paragraph formatted in the Enclosures or Copy List style if you use these often.
You may want to create empty paragraphs in all these styles that you can just click and type in. In some circumstances it is useful to find a name, especially if you are making a request as this will show that you have done your homework and you are more likely to receive a response.
This toolbar contains a number of useful features for header creation, as we will see.
In the letterhead in Figure 3, I added 18 points Spacing Before to the first paragraph to drop it an additional 0. An example of a letter of enquiry would be one sent to a company requesting a copy of their catalogue or brochure.Close and sign the letter.
In a business letter, you should use a formal closing, such as "Sincerely" followed by a comma. Press "Enter" four times after the closing and type your name. Once the letter is printed on company letterhead, sign the letter in the space between the closing and your typed name.
Formal letter writing is undoubtably one of the most challenging types of letter format. When putting it together, often you are addressing a person or organisation with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinised.
When you are writing a more general recommendation, ask the subject of your letter to outline their targets for employment. Ask them for an example or two of jobs they are applying for.
Also ask them to share their most marketable assets for that type of work, especially ones you may have observed in your relationship with the person you are. How to set up a letter template. Whether you use Word in an office or in your home, one of the tasks you probably use it for most often is writing letters.
Using a business letter format in your business communications conveys a sense of professionalism and set up the proper first impressions.
Learning how to create a business letter format can take your business from “amateur hour” to real business status. If you’re writing a formal letter, say for a job application, you need to get it right.
An improperly set out letter creates a negative impression and may even damage your chances of getting that job.Download